Santa’s Art Shop Privacy Policy

Last Updated: June 20, 2026

This Privacy Policy explains how Santa’s Art Shop collects, uses, stores, and shares information when you visit santasartshop.com, submit a registration or application form, request advertising or sponsorship information, appear in the vendor directory, receive an invoice, make a payment, or otherwise communicate with us through the website.

Information We Collect

We may collect information you provide directly to us, including:

• Name, business name, and contact person
• Mailing address, email address, and phone number
• Vendor, exhibitor, food vendor, sponsor, or advertiser information
• Booth or space preferences, including indoor/outdoor space requests, electrical needs, wall or corner requests, and related event preferences
• Product, craft, food, service, or business descriptions
• Website links, social media links, photos, logos, and directory listing information
• Uploaded documents, such as permits, certificates, insurance documents, seller information, food-related documentation, or other application materials
• Invoice and payment-related information, such as invoice status, transaction amount, payment confirmation, and registration fee information
• Messages, questions, or other information submitted through forms or email

We may also automatically collect certain technical information when you visit the Site, including:

• IP address or general location information
• Browser type
• Device type
• Operating system
• Referring website
• Pages viewed
• Date and time of visit
• Cookies or similar tracking data
• General usage and analytics information

Invoices and Payments

Santa’s Art Shop may use QuickBooks / Intuit or similar third-party services to send invoices, receive payments, track payment status, and maintain financial records.

Santa’s Art Shop does not intentionally collect or store full credit card numbers on santasartshop.com. Payment information entered through third-party invoice or payment services is processed by those third-party providers according to their own privacy and security practices.

Vendor Directory Information

If you submit information for a vendor directory listing, featured vendor listing, sponsor listing, advertisement, or other public-facing website feature, some of the information you provide may be displayed publicly on the Site.

Public directory listings may include information such as:

• Business or vendor name
• Product category
• Business description
• Photos, logos, or images
• Website link
• Social media link
• Approved promotional or listing details

Santa’s Art Shop does not publish vendor phone numbers or vendor email addresses in the public directory unless a vendor specifically requests or approves that information for public display.

Please do not submit information for a public listing that you do not want displayed publicly.

How We Use Information

We use the information we collect to:

• Process vendor, exhibitor, food vendor, sponsor, and advertiser applications
• Manage registration, booth assignments, event planning, and event communication
• Send invoices, confirm payments, and maintain event records
• Create, review, approve, and display vendor directory listings
• Communicate with applicants, vendors, sponsors, advertisers, and visitors
• Review eligibility, documentation, and event requirements
• Respond to questions and support requests
• Improve the website, registration process, directory, and event operations
• Monitor website performance, usage, security, and fraud prevention
• Comply with legal, tax, accounting, recordkeeping, or event requirements

Cookies and Analytics

The Site may use cookies, log files, analytics tools, and similar technologies to help the website function, understand visitor activity, improve the Site, and monitor performance.

We use Google Analytics or similar analytics services to understand how visitors use the Site. These services may collect information such as device information, browser information, pages visited, approximate location information, and general usage activity.

You can usually adjust your browser settings to refuse or remove cookies. Some website features may not work properly if cookies are disabled.

You can also learn more about Google’s privacy practices and available controls by visiting Google’s privacy and analytics resources.

Sharing Information

We may share information with trusted third parties when necessary to operate the Site, manage the event, or provide related services. These may include:

• Website hosting providers
• Website plugins and form processing tools
• QuickBooks / Intuit or other invoice and payment services
• Email and communication providers
• Accounting, invoicing, or recordkeeping services
• Analytics providers
• Event staff, volunteers, or committee members who need the information for event administration
• Legal, tax, accounting, or compliance professionals when needed

We may also share information when required to comply with applicable laws, regulations, subpoenas, court orders, lawful requests, or to protect our rights, property, safety, vendors, visitors, or the public.

Santa’s Art Shop does not sell personal information. Sponsor advertisements or links on the Site may direct visitors to third-party websites, but Santa’s Art Shop does not provide visitor contact information to sponsors or advertisers for their own marketing purposes.

Third-Party Websites

The Site may contain links to third-party websites, including sponsor websites, advertiser websites, vendor websites, social media pages, invoice or payment services, or other external services. We are not responsible for the privacy practices, content, or security of third-party websites. Please review the privacy policies of those websites before providing personal information to them.

Data Retention

We keep information for as long as reasonably necessary to manage Santa’s Art Shop, process registrations and invoices, maintain event records, comply with legal or accounting requirements, resolve disputes, prevent fraud, and support future event planning.

Some information may be retained even after a deletion request if we are required or permitted to keep it for legal, tax, accounting, security, dispute resolution, or legitimate event administration purposes.

Security

We use reasonable administrative, technical, and organizational measures to help protect information submitted through the Site. However, no website, online form, email system, invoice system, or method of electronic storage is completely secure. Please avoid submitting unnecessary sensitive information through the Site.

Minors

The Site is not intended for children under the age of 13. Children under 13 should not submit personal information through the Site. If a minor participates as part of a vendor booth, organization, school group, or family business, a parent, guardian, or responsible adult should submit any required information.

Your Choices

You may contact us to request that we review, correct, update, or delete personal information you have submitted, subject to any legal, accounting, event, or recordkeeping requirements.

You may also unsubscribe from non-essential email communications when an unsubscribe option is available, or contact us directly to update your communication preferences.

Do Not Track

Some browsers may send “Do Not Track” signals. The Site does not currently respond differently to Do Not Track signals. You may still manage cookies and tracking preferences through your browser settings or available third-party tools.

Changes to This Policy

We may update this Privacy Policy from time to time to reflect changes to our website, registration process, vendor directory, invoicing, payment processing, advertising, legal requirements, or event operations. When we update this policy, we will revise the “Last Updated” date above.

Contact Us

For questions about this Privacy Policy, our privacy practices, or your information, please contact us:

Santa’s Art Shop
619 W Ridgecrest Blvd STE C
Ridgecrest, CA 93555
United States

Email: **************************