By submitting this registration form, you agree to the Santa’s Art Shop Exhibitor Terms & Requirements and acknowledge the Santa’s Art Shop Privacy Policy.
Santa’s Art Shop Exhibitor Terms & Requirements
Participation in Santa’s Art Shop is solely at the discretion of the Santa’s Art Shop review committee. Submission of an application does not guarantee acceptance.
Santa’s Art Shop is an arts and crafts show. For arts and crafts exhibitors, at least 75% of the items displayed and offered for sale must be handcrafted by the vendor. Market items, resale items, or mass-produced products are not acceptable as arts and crafts booth merchandise and may not be sold at this show unless specifically reviewed and approved by Santa’s Art Shop.
Food vendors, sponsors, advertisers, and other approved special categories may be reviewed separately by the Santa’s Art Shop review committee.
Santa’s Art Shop operates on a flat-fee basis and does not charge commissions.
Required Documents
All exhibitors and vendors must provide the required documentation before being approved to participate.
Required documents may include:
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Business license from the appropriate city or county
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Valid California Seller’s Permit, if applicable
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Certificate of Insurance
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Any required permits related to the items, food, products, or services being sold
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Photographs of artwork and/or crafts for first-time exhibitors
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Food-related permits or documentation, when applicable
If accepted, an invoice will be emailed through QuickBooks/Intuit with available payment options shown on the invoice. If not accepted, the applicant will be notified by email.
Insurance Requirements
All exhibitors and vendors must provide a Certificate of Insurance with a policy coverage amount of $1 million per occurrence.
Santa’s Art Shop and Desert Empire Fairgrounds must be listed as additional insured.
Additional insured wording:
“Santa’s Art Shop, its employees, board members, agents, and volunteers. Desert Empire Fairgrounds, its officers, board members, and agents.”
If you need an insurance source, you may contact:
ACT Insurance
844-520-6991
ActInsurance.com
This information is provided for convenience only. Vendors are responsible for obtaining appropriate insurance coverage.
California Seller’s Permit
If applicable, exhibitors must have a valid and current California Seller’s Permit. The Seller’s Permit number must be included on the application.
For information regarding a Seller’s Permit, contact:
California Department of Tax and Fee Administration
1800 30th Street, Suite 380
Bakersfield, CA 93310
661-395-2880
https://www.cdtfa.ca.gov/
Food Vendors
Any vendor selling food or beverage items, including pre-packaged food items, is considered a food vendor for Santa’s Art Shop registration, pricing, and review purposes.
Food vendors must complete and submit the food vendor portions of the application and provide required documentation as applicable.
Required food vendor documents may include:
Required health permits and documentation may vary based on the type of food or beverage being sold.
Food vendor applications and required health permits must be submitted no later than November 15.
To obtain a Temporary Food Health Permit, contact:
Kern County Public Health
Environmental Health Specialist
661-364-3197
Food vendor acceptance is not guaranteed. If accepted, an invoice will be emailed through QuickBooks/Intuit with available payment options shown on the invoice. If not accepted, the applicant will be notified by email.
Application Deadline
Applications are welcome until November 15.
Applications received after November 15 will be placed on a waiting list and may be considered only if cancellations occur.
Multiple Occupancy / Shared Booths
More than one vendor may share the same booth space. However, each vendor must submit a separate application and provide all required permits, licenses, insurance certificates, and documentation.
Vendor Directory
Approved vendors may be added to the Santa’s Art Shop vendor directory.
Directory listings may include public information such as business name, vendor name, product category, business description, photos, logos, website links, social media links, and other approved listing details.
Santa’s Art Shop does not publish vendor phone numbers or vendor email addresses in the public directory unless the vendor specifically requests or approves that information for public display.
Privacy Acknowledgment
Information submitted through this form may be used to review your application, communicate with you about Santa’s Art Shop, manage booth assignments, request documents, send invoices, confirm payments, create or update directory listings when applicable, and maintain event records.
Santa’s Art Shop uses Google Analytics and similar website tools to understand website traffic and improve the website.
By submitting this form, you acknowledge that you have had the opportunity to review the Santa’s Art Shop Privacy Policy.
Cancellations & Refunds
All exhibitors are subject to the following cancellation policy:
Cancellations received on or before September 15 of the current show year will be refunded, minus a $50 cancellation and processing fee.
No refunds will be issued for cancellations or processed applications after September 15 of the current show year.
Approved refunds will be processed within two weeks from the date the cancellation request is received.